Use case

Scale AP/AR operations
without adding headcount

Enterprise finance teams use Woodrow to handle high-volume invoice processing, AR inbox management, 
and deal desk work across their existing systems, without adding staff or replacing tools.
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AP/AR Workflow: Execution Plan
step 1
Pull Invoices
Retrieve all new invoices from the AP inbox for the current month. Convert PDFs to CSV format and extract key fields: Invoice Number, Date, Amount, Vendor Name, Due Date. Complete custom checklist for each invoice and flag any missing fields or discrepancies...
Fetch emails with attachments
Convert PDF to CSV
step 2
Compare to Previous Period
Cross-check invoice details against previous billing period. Flag discrepancies that exceed the set threshold and summarize for review.
step 3
Upload Invoices to Accounting System
Prepare validated invoice CSV for upload to the approved ERP/accounting system. Map extracted fields to system requirements and submit. Confirm successful upload and log any errors for manual follow-up.
Output
Create AP Invoice Summary
Generate an Excel workbook with the following tabs: Tab 1 - Processed AP Invoices, Tab 2 - Invoices Uploaded  to ERP, Tab 3 - Invoices for Review
How enterprise AP/AR teams tackle
repetitive tasks with AI
Built with expert-level finance and accounting knowledge, Woodrow handles
AP/AR work with speed and consistency.
Invoice processing
Convert PDFs to Excel or CSV and extract key fields
Bulk upload invoices to approved systems
Complete custom checklists for each invoice
Deal desk support
Validate deal terms and highlight conflicts
Set up billing based on contract details
Standardize handoffs between sales and accounting
AR inbox management
Monitor incoming messages
Pull account status or supporting details
Draft responses to customer queries
INTEGRATIONS
Woodrow works with your existing finance stack
Woodrow can pull invoices and remittance details, read portal activity, update CRM/ERP records, and draft the messages and handoffs your team 
relies on across email, procurement systems, payment platforms, shared drives, and internal tools.
Core business software
Finance and operations tools
Payments and data infrastructure
Essential files and documents
Team communications
And any other tools specific to your business.
WHY WOODROW
Accurate accounts payable and accounts
receivable automation
AP/AR slows down when work is scattered across systems. Woodrow gathers the inputs, runs your process step-by-step, and keeps your team in the loop on decisions that need a reviewer.
Expand capacity without adding staff
As invoice volume grows, Woodrow handles more work without more hires. Teams stay lean and shift capacity to higher-value work.
Shorten payment cycles 
and reduce DSO
Woodrow handles AR inbox triage and response drafting, so your team can clear requests quickly and keep collections moving.
Improve customer and vendor communications
Customers and vendors get faster, more consistent responses with fewer delays and less back-and-forth, reducing confusion and escalations.
Feedback and Optimization
Workflow execution improves as your team reviews results and captures edge cases.
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Common questions

Does Woodrow replace our AP automation or collections tools?
Which accounts payable and accounts receivable workflows can Woodrow handle?
What happens when invoice details, payments, or terms don’t line up?
Can we enforce policies like PO requirements, coding rules, and approval thresholds?
Can Woodrow work with our existing AP/AR checklists, templates, and handoff formats?