Build Accurate
AI Agents for Your
HVAC Business
Woodrow builds reliable AI agents for the work you repeat every day, from service requests and estimates to parts receipts, job billing, and reviews.
What HVAC businesses hand off to Woodrow
Incoming queries, estimates, parts receipts, job billing, reviews, renewals. Each agent follows your rules, pauses for review where you decide, and keeps a record of every run.
DispatchService request intakeScans your web form and inbox every hour for new requests, logs the customer and the problem, flags the urgent ones, and drafts the booking confirmation for you to send.→
SalesEstimate follow-upFinds estimates that were sent but never accepted, drafts a follow-up in your company's tone, and offers the next open install dates.→
BookkeepingMatch receipts to jobsCollects receipt photos and supplier invoices, matches each one to the job it was bought for, and records it in your accounting software so the parts end up on the customer's invoice.→
BillingJob invoicingBuilds the invoice from the completed ticket's parts and labor, checks it against the estimate, and sends it the same day once you approve it.→
ReviewsReview requestsSends each customer a review request the day after their job is done, in your voice, and keeps a list of who was asked and who left one.→ServiceMaintenance agreement renewalsFinds agreements expiring in the next 60 days, checks each customer's service history, and drafts a renewal offer at the current plan price for you to send.Your expert agent builder
Woodrow works like an engineer behind the scenes, building, running, and improving your agents, so you don't have to.
A Preferred Time field was added to your web form. I mapped it into the booking confirmation draft and checked this morning's requests to verify. Would you like to save this update?
Works with the tools you already use
Woodrow connects to your email, calendar, spreadsheets, accounting, and bill pay tools, and can reach supplier portals and review sites even when APIs fall short or don't exist.
+ Field service software, supplier portals, review sites, and any other tool you use.
Browse all integrations→Your data stays yours
Woodrow is SOC 2 Type II compliant, with encryption and strict access controls. Your information is never used to train models.
transit encryption
PII masking
encryption at rest
data isolation
access controls
tool whitelisting
compliance audit
training
Common questions
Yes. Woodrow works with the tools you already have, such as your inbox, calendar, spreadsheets, and QuickBooks. If you use field service software, or add it later, Woodrow can connect to that, too.
Yes. Agents read photos, PDFs, and emailed receipts, pull the line items, and match them to the job the same way on every run.
Only where you decide. Agents can work on their own, pause for review, or wait for approval. You can always start with invoices and follow-ups going to the owner for review first and send them automatically later.
Yes. There is no minimum size. Start with one task you do on repeat, such as parts receipts or renewals, and add more once it's running.
Your customers' details stay private. Woodrow encrypts everything it stores and sends, keeps names, phone numbers, and other personal details away from the AI models unless a step needs them, and never uses your data to train those models. An independent firm audits Woodrow's security every year, producing the same SOC 2 Type II report that enterprise companies ask their vendors for.
More time in the field.
Less time after hours.
Less time after hours.